The GLD Constitution was updated at our AGM at the 2023 York Spring LibDem Conference
(so that we could be become an AO - an official Associated Organisation of the LibDems)

More details at  https://www.greenlibdems.org.uk/news/article/updated-gld-constitution-minutes-from-the-meeting

 

GLD Affiliated Organisation – Final Proposed Constitution 

Agreed 16th January 2023 

1. Name, Objects and Definitions 

The Name of the Organisation shall be the Green Liberal Democrats – abbreviated to GLD. 

"Green Liberal Democrats exist to raise awareness of the ecological and environmental crisis, support net zero, restore nature and establish a sustainable economy. We will seek to  integrate these goals into all national and local Liberal Democrat actions and policies” 

The Objects of GLD shall be: 

• to seek to achieve the objects set forth in the Preamble to the Federal Constitution of  the Liberal Democrats; 

• to support, directly or indirectly, the election of Liberal Democrats as Members of  Parliament and members of local and other elected public authorities; 

• to admit and actively recruit new members to the Liberal Democrats, and encourage  existing members to renew their membership; 

• to participate in the formulation of the policy of the Liberal Democrats; • to work with others, both within the Liberal Democrats and more widely across society  to address the twin existential issues of Climate Change and Biodiversity Losses in  particular 

• to work locally, regionally, nationally and internationally to address all issues  appropriate to the protection of the environment and the promotion of sustainable  economic development 

• in LD run councils, to assist Liberal Democrat councillors implement and showcase  policies that protect the environment and enable sustainable economic development 

"Federal Party" shall refer to the Federal Party of the Liberal Democrats.

2. Membership 

Membership of GLD shall be regulated by Membership rules and code of conduct as passed by  the GLD executive committee and in agreement with the Liberal Democrat Federal People and  Development Committee (or its successor(s)). Any such rules and code of conduct shall accord  with the provisions that: 

Membership of GLD shall be open to all persons who agree with its fundamental values and  objectives without discrimination as to age, ethnic origin, religion or belief, disability, gender  identity or sexual orientation; 

Members of GLD must treat others with respect and must not bully, harass, or intimidate  anyone; and Members of GLD must abide by the Members Codes of Conduct of the Liberal  Democrats. 

Only members of the Liberal Democrats, or one of its sister parties, who are members of GLD may: 

hold the role of Officer, including Chair, Vice Chair(s), Treasurer and Membership Officer; sit on  Federal Liberal Democrat Committees; access Liberal Democrat Party data; receive financial or  sensitive political information, relating to the Liberal Democrats; or participate in elections or  votes within GLD.

Associate Members of GLD, who are not members of the Liberal Democrats, shall otherwise  hold the rights of Registered Supporters of the Liberal Democrats. This provision shall not  apply to anyone whose membership of the Liberal Democrats is refused, revoked, or  suspended, but shall apply should such sanctions be lifted. On applying, potential Associate  Members must declare their membership of any other political party and acceptance of  membership is subject to approval by the Executive Committee. 

Any member of the GLD must agree to be subject to the Complaints Process of the Liberal  Democrats in the event that a complaint is made to which they are a party. If someone refuses  to accept the jurisdiction of the Complaints Process, or fails to respond to its requirements,  this shall automatically revoke their membership of GLD. 

Membership shall be acquired through application to the GLD Executive Committee (by  methods decided upon by the committee), subject to the Membership rules of the Liberal  Democrats and code of conduct. 

If a member of GLD Is a member of the Liberal Democrats and their membership status is  altered by any decision of the Party's Complaints or Appeals procedures, that same change  shall take effect to their membership of GLD. No person may be simultaneously suspended or  expelled from the Liberal Democrats and be a full member of GLD. 

3. Officers and Executive Committee 

The Officers of the Affiliated Organisation shall be the Chair, Four Vice-Chairs (one for Organisation, one for Policy, one for Campaigns and one for Communications), Treasurer, Youth Officer and Membership Officer. 

The Vice Chair (Organisation) shall not later than 2nd January and within seven days after any  subsequent change notify the names and email addresses of all Officers to the Chief Executive  of the Federal Party 

There will be an Honorary President to be elected by the Annual General Meeting ("AGM"). 

The general and financial business of GLD shall be controlled and carried on by the Executive  Committee, subject to the decisions of General Meetings and in compliance with the Political  Parties, Elections and Referendums Act 2000. The Executive Committee shall consist of: 

The Chair - to chair all General and Executive Committee Meetings (in the event of a tied vote  the Chair shall have an additional casting vote); to be jointly responsible with the Treasurer for  compliance with the Political Parties, Elections and Referendums Act 2000 and any other legal  or regulatory requirements; 

The Vice-Chairs - to chair General and Executive Committee Meetings if the Chair is unable to  do so, to organise campaigns, policy formulation and to communicate the activities of GLD; 

The Vice Chair (Organisation) - to handle the Affiliated Organisation's correspondence; to  maintain minutes of meetings; to handle internal links within the Federal Party; 

The Treasurer - to handle the Affiliated Organisation's financial business and present financial  reports to Annual General Meetings; to be jointly responsible with the Chair for the Affiliated  Organisation's compliance with the Political Parties, Elections and Referendums Act 2000 and  any other legal or regulatory requirements;

The Membership Officer – to receive all notices of application for membership and refer them  to the Executive Committee for acceptance; to maintain a membership register; to hold and  maintain all GLD data; and to ensure compliance with data protection legislation. 

The Youth Officer shall be a Youth Member and only Youth Members are eligible to stand for  this position. (This covers members who are able to demonstrate that they are under 25 years  of age on the day they join or renew their membership. Youth Members have all the rights of  Full or Associate Members, according to their membership, or not, of the Liberal Democrats.) 

As Ordinary Members, 

1. Six Ordinary Members elected according to Section 4; and 

2. One National/Regional Representative elected according to Section 4 from each region in  England, from the national parties in Scotland and Wales, co-opted from the Alliance Party of  Northern Ireland and from Liberal Democrats Abroad. 

The Executive Committee shall meet at least five times each year between the Annual General  Meetings. Any Executive members who fail to attend 3 executive meetings consecutively,  regardless of sending apologies, will have deemed to have resigned, unless their special  circumstances have been agreed, by the Executive, by or at the fourth meeting, to excuse the  absences. The Executive Committee shall, at its first meeting, adopt Standing Orders. 

The Executive Committee may, by rules it determines via its Standing Orders, establish sub committees as it deems necessary to support its work but may not delegate its decision making authority or responsibilities. 

The Executive Committee may co-opt up to three additional 'Ordinary' members, for a term  expiring not later than the next following AGM. Co-opted members may speak but not vote. 

Members of GLD shall be entitled to attend, but not necessarily to speak, at meetings of the  Executive Committee, as agreed by the Executive Committee. The Chair shall decide if speaking  rights are given to any such members attending 

The Executive Committee may fill any vacancy occurring among the Officers or the Ordinary  Members. Any vacancy in the Chair shall be filled from amongst the existing Executive  Committee members. The VC (Organisation) shall within seven days notify any change of  Officers to the Chief Executive of the Federal Party. 

The Officers shall convene a meeting of the Executive Committee within one month after  taking office. The Executive Committee shall meet at least quarterly and not less than four  times in a year. The VC (Organisation) shall give at least 7 days` notice of meetings to all of the  Executive members Committee. One-third of its members shall form a quorum. 

In urgent circumstances, the Officers may act on behalf of the Executive Committee. They shall  report on such actions to the next meeting of the Executive Committee 

Minutes shall be kept of any meetings of the Executive Committee. In the absence of an  Executive Committee member charged with the duty, the Meeting shall appoint a member to  take minutes. 

4. Elections of Officers and Executive Committee 

The Executive Committee shall consist of Officers, National/Regional Representatives and  Ordinary members only. Officers and Ordinary members, except those who are co-opted, shall 

be elected using Single Transferable Vote by and from the members of GLD. This election shall  typically take place at the time of the AGM. 

The term of office of Officers and Ordinary Members shall be from the 1st January following  their election until the 31st of December twenty four months after that. They shall be eligible  for re-election, save that an Officer shall not serve for more than three consecutive terms for  the same position, and the Chair shall not be eligible for re-election as Chair for two terms  after leaving Office. 

Nominations for election shall be invited in the notice summoning the AGM, and shall close at  the AGM, but not before the reception of the Executive Committee's report. They must be  proposed and seconded and shall be in writing, or digitally signed by the proposer, seconder  and candidate and accepted by the Chair or, if the elections are contested, the Returning  Officer. 

Where elections are contested, the Chair shall ensure that an independent Returning Officer is  appointed. That Returning Officer must have Returning Officer, Senior Returning Officer, or  Assistant Returning Officer status within the Liberal Democrats, and shall conduct the election  using whatever process, subject to any necessary alterations, is currently used by the Liberal  Democrats for committee elections. All contested elections under this constitution shall be by  secret ballot using the Single Transferable Vote method in accordance with election rules  made under the Party Constitution. 

No person may be elected to hold more than one Office. Elections for Officers shall be counted  in the order listed in Section 5 and for Ordinary Members after Officers. Any votes cast for  candidates already elected to Office shall be transferred according to the voters' subsequent  preferences. 

Accidental failure to despatch notice of the AGM or a ballot paper in due time or at all to a  person entitled to vote shall not invalidate an election or be treated as an irregularity unless a  substantial number of persons entitled to vote have not received notices or ballot papers at all  or have received them too late to make it practicable to attend the meeting or return the  ballot paper in due time by first-class post. 

An unsuccessful candidate who alleges that there has been or may have been an irregularity in  the election may within one calendar month after the declaration of the result ask for an investigation by the Federal Liberal Democrats in accordance with the Investigation procedure.  Subject to any order made after such an investigation, no irregularity shall invalidate an  election. 

The Returning Officer may extend the time for distribution and return of ballot papers where  there are special circumstances making it necessary to do so. 

If no member of GLD fulfils the following criteria, 

a) is a member of GLD; 

b) is willing to act as Treasurer; 

c) is duly elected; and 

d) is considered capable of the role of Treasurer, as determined by the Compliance team  of the Federal Liberal Democrats ("Compliance") 

the Chair shall urgently report to Compliance and, in consultation with Compliance, arrange for  the Executive Committee to co-opt a Treasurer who fulfils at least criteria b-d.

If GLD fails by 15th January to notify the Chief Executive of the Federal Party of the  appointment of a Chair and a Treasurer, its Affiliated Organisation status shall be automatically  suspended. This suspension shall be automatically lifted once the CEO confirms that the roles  have been duly filled. 

In exercising the right of the GLD to make nominations for candidates in Federal Liberal  Democrat internal elections, the decision to nominate a candidate shall be made by the  Executive Committee by simple majority vote. 

5. Annual General Meeting 

The Annual General Meeting shall be on a day appointed by the Executive Committee. The  Executive Committee may postpone the AGM if it would conflict with a Parliamentary Election  in the Constituency, or for other urgent reasons. 

The Annual General Meeting (AGM) shall consist of all members of GLD. The business of the AGM shall include: 

a business session to which the Executive Committee shall report; 

The consideration of, and if thought fit, approval of the annual accounts for the previous  financial year and a report from the Treasurer including an outline budget for the following  year; 

to appoint for the current Financial Year auditors if required by the Political Parties, Elections  and Referendums Act 2000; 

to transact any other business specified by the Constitution, or directed by the Executive  Committee; 

to consider any motion which has been duly submitted per the AGM Standing Orders; and to receive nominations for any elected positions. 

The Annual General Meeting may confer Honorary Life Membership of the Green Liberal  Democrats for some special contribution to green politics. (Honorary Life Members have all  the rights of Full or Associate Members, without the payment of a subscription, according to  their membership, or not, of the Liberal Democrats.) 

The AGM (or Special General Meeting) of GLD at which this Constitution is adopted, shall, by a  two-thirds majority vote, adopt a set of Standing Orders. Those Standing Orders shall be  amendable by a two-thirds majority vote of subsequent AGMs only. 

The VC (Organisation) shall give all members at least 21 days written notice of the time and  place of the AGM. Such notice shall specify all business to be conducted at the meeting. 

The AGM may by a two-thirds majority agree to consider urgent or important business which  has arisen since notice of the AGM was given. 

A Special General Meeting may be convened by the Executive Committee and shall be  convened by the VC (Organisation) so as to be held within 28 days of the decision being made.  At least 14 days written notice shall be given to all members of the Special General Meeting.  The meeting shall only consider business stated in the notice convening it. In an emergency,  the Officers may convene a meeting giving such notice as they consider sufficient in the 

circumstances. The quorum rules during a special General Meeting shall be the same as for an  Annual General Meeting. 

20 members shall form a quorum at any AGM. A quorum is not required to receive reports and  accounts. 

Notice and minutes of all Annual and Special General Meetings shall be sent to the Chief  Executive of the Federal Liberal Democrats. Minutes shall be maintained of all proceedings of  all AGMs. Notice shall be provided at least seven days before the AGM and minutes provided  at most 28 days after the meeting. 

6. Finances and regulatory reporting 

The GLD accounting period shall be annual, ending on 31st December each year. 

The Treasurer shall keep, maintain for six years, and pass to their successor accounting records  which shall be available for inspection in accordance with the Political Parties, Elections and  Referendums Act 2000. 

The Treasurer shall ensure that no donation of over £200 is accepted except from a  permissible donor and shall keep records and submit donations reports to the Executive  Committee and to Chief Executive of the Federal Party. 

The Treasurer shall annually produce accounts which shall be approved by the Executive  Committee and if required by the Political Parties, Elections & Referendums Act 2000 shall be  audited and submitted to the Electoral Commission. A copy of the annual accounts shall be  sent to the Chief Executive of the Federal Party. 

GLD will abide by the provisions of the Liberal Democrats Financial Escalation Policy, as if it  were a local Party reporting directly to the Liberal Democrat Federal Board. 

GLD may maintain one or more bank or other appropriate accounts, for which the mandate for  withdrawal shall require the approval of at least two Officers who shall not come solely from  members of any one family. GLD may maintain further accounts for the deposit of money not  required for the time being, requiring the same signatures. 

GLD will at all times comply with the Political Parties, Elections and Referendums Act 2000, the  Electoral Commission, the Information Commissioner's Office and any other relevant  legislation or regulator. As an accounting unit of the Liberal Democrats, GLD will comply with  requests made of it by relevant Federal Liberal Democrat Staff and the Party Registered  Treasurer. 

7. Constitution and interpretation 

This Constitution may be amended by a two-thirds majority vote at any duly called General  Meeting. Any such amendment shall be reported to the Liberal Democrat Federal People and  Development Committee or its successor(s). 

Details of any proposed amendment shall be sent to all members with the notice of the  General Meeting. 

If the model constitution for Affiliated Organisations is amended, any provision of this  constitution shall be deemed to be correspondingly amended, unless the GLD resolves at a  quorate General Meeting held within six months of receiving notice of the amendment not to  accept it.

Matching copies of this Constitution, updated following any amendments, must be kept by the  GLD and provided as soon as it is available to the Federal Party Chief Executive. 

In the event of any question of interpretation arising, or any question on which this  Constitution is silent, the Executive Committee shall have power to act according to its  interpretation of the Constitution, or at its discretion, subject to Article 14 of the Constitution  of the Federal Party. Conflicts arising from such interpretation shall be resolved under the  procedure for resolving conflicts set out in the Federal Party Constitution. 

No word or construction in this Constitution shall be taken to imply any discrimination  whatsoever with regard to race, ethnicity, caste, heritage, class, religion or belief, age,  disability, sex, gender or sexual orientation or any other ground other than political belief or  practice. GLD, for as long as it is an Affiliated Organisation, shall be subject to the review and  Investigation procedures created under Article 9.6b of the Liberal Democrat Federal  Constitution. 

In the event of the dissolution or suspension of GLD the assets of GLD shall vest in the Federal  Party on trust for the future reconstitution of GLD unless explicitly provided otherwise by a  General Meeting. 

Agreed at GLD Special General Meeting 

16th January 2023 

Keith Melton, Chair GLD